ROL en Peru, 2020, Humanitarian School Project

Event Description

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Reach Out And Learn presents the ROL en Peru, Rural School Library Project. This event will be held in Peru, April 23 - May 3, 2020. The objective of this Humanitarian Event is to help those in need in a rural village through a school library project.

School Children

Bring Friends and Family

This event is designed so that humanitarians may visit high Andean villages to collaborate on a school library project and learn about and experience the Peruvian people and culture. We also have planned tours of the Sacred Valley, including Machu Pichhu. Our time in the remote village will allow us to participate in interactive activities with children. Event Directors attending this year have extensive experience in villages doing village activities and touring Cuzco/Machu Picchu. Our Tour Service is based in Cusco and they are the best! (We have had years of experience with them) and this gets us in and out of places that the big tour groups cannot go. For example; your Machu Picchu experience may be up to 8 hours at the contrast, the big tour groups only give you 4 hours. Our interactive activities with school children brings you to the high Andes Mountains outside Cuzco into very small villages. Tourists normally don't get this experience. Many past participants have stated that Machu Picchu was awesome but the village experience was the highlight of the week.

Cultutral Training

Proposed Agenda

April 23-May 3, 2020, Abril 23-Mayo 3, 2020

1. Day 1 Thursday April 23, 2020, Día 1 Jueves Abril 23, 2020 Times Military even in Peru

This is a long travel day. To be part of the main team you need to arrive in Lima Peru late 23:00 hrs. (11:00PM) Most of us will fly out of Atlanta on Delta 151. We will watch for days when flights are in the $800 range from Salt Lake to Lima. They can be as high as $1300-1400 if you time them poorly.

There are many flights to Atlanta which influences the cost but fewer flights to Lima. We then must clear immigration and customs and this can be 30 min to much longer depending on many uncontrollable factors. Lately, the process has been quite smooth and less time.

We have learned from many various "plans" since our flights to Lima arrive quite late. We have settled on hanging out at the airport and taking one of the first flights out to Cuzco hopefully before 0600. That means we will check in to our flight to Cusco around or before 5 am. Keep a small bag of what you may need, such as snacks and hygiene items.

2. Day 2 Friday May 24 , Día 2 Viernes Abril 24

Luggage check in 0400 hopefully leave by 0600 arrive Cusco 0730 or so. We will probably be at Hotel Jose Antonio, Xima hotel, or comparable and hope for and usually get an early check in. If not, we may share several rooms to freshen up and rest as best as possible. The goals of the day are to rest, get air and your legs under you. This is a beautiful exciting place. Those who ignore this important advice become worn out early and may get sick (altitude, fatigue, lack of rest...). Please, please listen to us. We will have banking, fluids and essential shopping.

On Friday, those who want to visit Coricancha will need to be there before 16:00 (4:00PM) last chance. It is important to go to bed early by 21:00 (9:00 PM). If you need help with the travel, altitude, you may choose to take some Benadryl if needed.

3. Day 3 Saturday April 25, Día 3 Sábado, Abril 25

We plan to visit a shelter, orphanage or village. We may have activities with a few children since it's a non school day or have another cultural experience.

4. Day 4 Sunday Abril 26, Día 4 Domingo Abril 26

We plan to visit a shelter, orphanage or village. We may have activities with a few children since it's a non school day or have another cultural experience.

5. Day 5 Monday April 27, 2019, Día 5 Lunes Abril 27

We are going to shift gears and have cultural and historical training in the Sacred Valley, In Pisac and Ollantaytambo. It enhances our service to understand more about the history of the ancestors of those we serve and the beginnings of their culture. Then we take a train to Aguas Calientes or now called Machu Picchu Village where we spend the night.

6. Day 6 Tuesday April 28, Día 6 Martes Abril 28

We will be up at 0500, board the buses and go to Machu Picchu all day for more cultural and historical training. Upon your return from Machu Picchu you will have time to eat (on own), visit shops or take in the breathtaking settting of this amazing Peruvian town.

7. Day 7 Wednesday April 29, Día 7 Miércoles Abril 29

We will have a second day in Machu Pichu to hike to Sun Gate, Inca Bridge or Huayna Pichu. In the afternoon we will take the train to Ollantaytambo and, likely, take a bus or shuttle from there to Cusco.

8. Day 8 Thursday April 30, Día 8 Jueves Abril 30

We plan to return to a rural village to continue our humanitarian activities and school library project.

9. Day 9 Friday May 1, Día 9 Viernes May 1 Plans for today are TBD.

Day 10 Saturday May 2, Día 10 Sabado May 2

We plan to fly out of Cusco to Lima as late as possible. This will, hopefully, give us time to get one last taste of Cusco, visiting the 12-sided stone, the Christus or another place we didn't get to earlier in the week. You will need to check out of your room in the morning and store your luggage with hotel staff in a room off of the lobby.

Once in Lima, those departing late Saturday/early Sunday will stay at the airport for their flights home.

Event Leaders

Michael J. Huntsman, M.B.A., Event Director

Mike is the Executive Director for Reach Out And Learn. He received his Master of Business Administration degree from the University of Phoenix in January of 1993. His Bachelor of Science degree is from Brigham Young University. Mike was also a faculty member with the University of Phoenix for 10-years. He enjoys a variety of work, and spends a significant amount of time designing brochures, postcards, and Web sites. In his free time he enjoys gardening (especially grapes and walnut trees), beekeeping and bike riding.

Questions & Answers (FAQs)

Please check back as updates to this information are added periodically

What are the fees associated with the ROL end Peru, Humanitarian/School Library Event?

This Reach Out And Learn humanitarian event is focused on helping those in need through working on a remote school library project along with activities with school children.

All participants will receive round-trip airfare between Lima and Cusco, hotel accommodations (double or greater occupancy), and ground transportation to the villages, and cultural sites. Ground transportation from the airport in Cusco to the hotel in Cusco is also included. Our ability to help those in need increases as we gain a greater understanding of the native and indigenous people who live in Peruvian towns and villages, through our visits to cultural experiences and planned outings to significant cultural sites such as Pisac, Ollantaytambo, and Machu Picchu.

Registration fees do not include international airfare (to and from Lima from the U.S.), medical insurance, meals (although many hotels include breakfast), or personal expenses. Light lunch snacks may be available on "outing" days.

Registration Fees

Humanitarian Participants

Pay by Check
Early Registration Fee(until January 10, 2020): $2,650.00
Late Registration Fee(after January 10, 2020): $2,750.00

Pay with a Credit card
Early Registration Fee(until January 10, 2020): $2,850.00
Late Registration Fee(after January 10, 2020): $2,950.00

In addition to the experiences listed above, humanitarian and student registrants may participate in up to five days in the following, an orphanage, school, and villages interacting with children in activities, such as singing, dancing, juggling, necklaces and bracelets, painting fingernails, soccer, basketball, football, marbles or a hobbie or talent you bring. Of course, we provide transportation to and from remote villages. Your registration fee does not include international airfare (to and from Lima from the U.S.), medical insurance, meals (although many hotels include breakfast), or personal expenses. Light lunch snacks may be available on "outing" days.

Student Registrants:

Pay by Check
Early Registration Fee(until January 10, 2020): $2,550.00
Late Registration Fee(after January 10, 2020): $2,650.00

Pay with a Credit card
Early Registration Fee(until January 10, 2020): $2,750.00
Late Registration Fee(after January 10, 2020): $2,850.00

Registration Deadline
The early registration deadline is Friday, January 10, 2020. Registrations after that date will incur higher registration fees.

Bring your friends and family:
This humanitarian event is arranged so that you may bring family and friends who may participate in up to five days of interactive activities, humanitarian projects, with school children, and needs assessments in remote villages. Cultural/historical experiences are planned for the Sacred Valley, Pisac, Ollantaytambo, and Machu Picchu. Conference directors attending this year have extensive experience in villages doing humanitarian service and cultural outings in Cuzco/Machu Picchu. Our in-country event service is Peruvian and they are the best! (We have had years of experience with them) and this gets us in and out of places where tourist groups do not often go. Our cultural/humanitarian experience brings you to the high Andes Mountains outside Cuzco and into very small villages. Past participants have stated that Machu Picchu was awesome but the village experience was the highlight of the week.

Note: If you are selected in the lottery to hike the rigorous Huana Picchu mountain, we need to know by January 10, 2020 in order for us to apply for a permit.

Registration Cancellation Policy:
Conference cancellation requests received before Saturday, January 10, 2020 will receive a full refund minus a $500 cancellation fee. Conference registration requests received after Friday, January 10, 2020 no refund will be given. Please send cancellation requests to and we will email you a registration cancellation confirmation.

Paying by Check?
Please make checks payable to Reach Out And Learn and mail to 188 W. 2000 S. Bountiful, Utah 84010-5553. You may also deposit a check into the ROL Wells Fargo account. Contact us for more information.

What is included with my Registration Fees?

Airfare to and from Cusco from Lima, accommodations: up to 6 nights in Cusco. Our cultural and historical training will include up to 2 nights in Aguas Calientes. All hotel rooms are double occupancy or greater. Registration also includes a train ride to Aguas Calientes, the return trip from Aguas Calientes to Cusco. The event registration does not include your flight from the United States to Lima and from Lima back to the United States, medical insurance, meals (although breakfast is usually provided by the hotel), or personal expenses.

How do I book and pay for a flight from the United States, to and from Lima, Peru?

Arrange your flight so you arrive in Lima on the evening of Thursday, April 30th. Your return flight will likely be at around 1 am Sunday morning (late, late Saturday night) on April 14th. Contact us if you have any questions

1. Purchase a ticket through an online travel site (Orbitz, Delta, United,Expedia, Travelosity, Yahoo Travel, etc.), or...
2. Check specific airline Websites (American, Delta, United, LAN, Air Mexico, etc.) or...
3. Use your frequent flier miles/award points,
4. Call a travel agent at a travel service such as Christopherson Travel. Christopherson Business Travel: 866 327-7606 Toll free, 801 327-7668 Direct line

When should I purchase my USA to Lima airline ticket?

In recent years, we have found that prior to 4-months out has been the best option. We have shopped both Orbitz and the major airline (Delta, United, LAN Peru) Web sites. We have found that the prices change significantly (up and down) from day to day.

Should I purchase Travel Insurance?

We highly recommend that you purchase travel insurance. It is available from various providers, such as American Express or Travel Guard

What should I pack? The following list includes packing list suggestions: (It is not recommended that you bring everything on this list)

Additional tourist attire:

Waterproof sandals
Nice comfortable attire such as slacks or skirt and dress shirt for sit-down dinner or possible worship services

Personal Medical Pouch (we recommend the following):

Insect repellent & itch-balm plus or other hydrocortisone-base cream
Sunscreen along with Chapstick or Blistex-type lip ointment
Small first aid kit with Band-Aids, ointment, tweezers, medications etc.
Pain reliever
Diarrhoea medication (Imodium/Pepto Bismo, etc.)
Constipation medication
Cold & allergy medication, throat lozenges or cough drops
Other personal prescriptions if applicable

Personal Toiletries:

Personal hygiene items—toothbrush, toothpaste, floss, towel, wash cloth, soap, deodorant, etc. (an antiseptic cleanser can be a skin saver)
Toilet paper (you may prefer several pocket pouches of Kleenex)
Antibacterial wet wipes--the equivalent of 80-100 wipes per person. Individual pouches can be very convenient.


Personal snack supply: You will buy your own food/water in country, but if you are a "picky eater" or have favorites you can't live without…bring your snacks you prefer (trail mix, granola bars, dried fruit, etc.)
Headlamp or emergency flash light (to be used when the power goes out)
Box/Duct/Strapping tape to be used to repair luggage or to use in the villages.

Items to entertain or leave with those in the villages

Small "American" footballs, soccer balls (you can bring them deflated, then pump them up in the village (bring a small bike pump and a ball needle)
Long jump ropes (more than one person can jump at the same time)
Cultural sharing items i.e. a small musical instrument that you play, magic tricks, costume, etc.
Compact indoor games or projects i.e. cards or beads & yarn
Compact outdoor games (i.e. Wiffle ball, bubbles & blower)

What can I bring with me to have for village children?

We have found that it is best to allocate funds to purchase available items in Peru, rather than transport items in luggage.
World/Continent maps in Spanish (large enough to hang on a school wall, preferably laminated)

English/Spanish learning materials designed for younger children (4 to 9 years old) - these can be cards with pictures and the English/Spanish names on the back.

Childrens books (English). Choose your favorite childrens book and bring it to read to school children and leave it with them.

Blocks with letters to spell out what is on a picture in both English and Spanish. (If it is in a kit with the pictures and the correct spelling on the back in both English and Spanish and then small lettered blocks, preferably colorful used for the students to spell out the names.)

Art or craft materials that the students can use (preferably materials that are reusable).

They love bubbles, used tennis balls, finger paints. They also like their finger nails painted.

Colored pencils and crayons are always a hit. But don't bring paper because it can be purchased cheaply here in Cusco and it is heavy to bring in your luggage.

Magic tricks are also popular. Don't bring clothes or shoes for the school children.

Colorful hair bows and ribbons

What can I bring with me to donate to village adults?

Hygiene Kits (We will plan to present these to the village leaders/school master)

1 hair brush
4 toothbrushes
1 tube toothpaste (be sure to put this in your "checked" luggage and in a zip-lock bag)
1 bar of soap
1 dozen colored hair ties
2 wash cloths
Put these items in a one-gallon zip lock bag, then put the zip lock bag in a cloth bag with rope draw string.

Passport and Immigration Card

Keep your passport and immigration card in a convenient, yet secure, spot. When checking into hotels, onto planes and trains, into Machu Picchu, leaving the country, etc., you are required to show your passport. Your Immigration form will be required when you leave Peru for your return flight to the U.S. I scan my passport and email it as an attachment to myself or upload it to Google docs or other online place that I can access if necessary.

Missed flights, missed connections, delayed luggage, etc.

Reach Out And Learn is not responsible for missed flights, missed connections, standby flights, missing luggage, delayed luggage, your late arrival to Peru or Cusco, or airline change fees. We have learned that it is important to have at least two hours between flights in order to have time to make connecting flights. When making your flight reservations from the U.S. to Lima, you may choose to select an itinerary that has at least two hours between connecting flights. If your flight from the U.S. to Lima is postponed or delayed for any reason, we will anticipate that you will join our activities when you arrive in Cusco. We are also not responsible if you miss bus, train, or airline departures in Peru. We are not responsible for your wake up calls or to make sure you board buses, trains, or flights in time for their departures. However, we will make reasonable effort to make you aware of our itinerary and departure times so you can plan for and anticipate departures so you will be able to continue with the group. During your travel to Cusco, if for any reason you do not arrive in time for the group's flight from Lima to Cusco, please let us know by email and we will work with our in-country travel agent to adjust your schedule and possibly avoid flight-change fees.

What hotels are we planning to stay at?

Flights typically arrive in Lima just before midnight and flights from Lima to Cusco depart early the next morning.

The firs night, in Lima, since we arrive very late and have an early flight to Cusco planned on Friday morning, we will wait at the airport for a few hours. Our planned hotel in Cusco is Jose Antonio, Xima hotel, or comparable.

Rooms will be arranged "double occupancy" or greater (at least two people to a room).

In order for us to reserve a room for you in Lima, you must register online (for the conference or village activities) at least 60 days before your arrival in Lima.

Where can I find traveller health/vaccination information?

Please visit the CDC Website to find Traveller recommendations. For general questions, please contact the Reach Out & Learn Office. Email:

What village activities will I participate in?
We plan to travel to remote mountain villages high in the Andes to interact with school children with activities such as English lessons, coloring pictures, jewelry making, soccer, frisbee, bubble blowing, etc. We also plan to work on village, family, and personal histories. We also plan to conduct needs assessments to discover and propose better ways for villagers to heat their homes, cook their food, wash their clothes, eat nutritious meals, drink pure water, etc.

When can I give items to children and community members?

Reach Out And Learn has found that the best way for us to distribute items is to give them village/school leaders and have them give them to people in need in small villages. We also plan to give items such as first-aid and hygiene kits to the community leaders, such as the school master or teacher.

Do I need to sign a Waiver, Release, & Indemnity?

All Reach Out & Learn Volunteers/Participants are required to agree to the terms of a participation waiver that will be emailed to you after you register for an event. To agree to the terms of the agreement, simply reply to the email message, which will send it to us at

Registration Cancellation Policy

Conference cancellation requests received by January 10, 2020 will receive a full refund minus a $200 cancellation fee. Event registration requests received after January 10, 2020, wll receive no refund. Please send cancellation requests to You must receive a cancellation confirmation (e-mail) from us to confirm your cancellation.

Information About Travelling to and getting around in Peru

Lonely Planet Website or online search, Google, Bing, Yahoo, etc.

Reach Out And Learn Event Cancellation Policy

Please register as early as possible, as the Expedition Planning Committee may cancel the expedition if a minimum number of registrants is not reached.


Reach Out And Learn reserves the right to change information on this Web page as well as arrangements associated with our agenda or the conference or expedition agendas, as necessary.

Paying by Check?

If paying by check, please make checks payable to Reach Out And Learn and mail to 188 W. 2000 S. Bountiful, Utah 84010-5553.